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Executive Administrative Assistant

Company: Express Stores, LLC
Location: Boynton Beach
Posted on: January 15, 2020

Job Description:

OverviewExecutive Administrative AssistantBoynton Beach, FloridaReporting directly to the COO, the Administrative Assistant will provide executive support for a small team of partners and C-Level employees. The Partners and C-Level employees travel between 2 Corporate offices in New Jersey and in Florida and will need varying levels of support depending upon location.--Our Administrative Assistant must possess a make it happen attitude and enjoy working in a fast-paced retail environment that is mission driven.-- The ideal candidate will have the ability to exercise good judgment in various situations, possess strong written and verbal communication skills and must be an independent self-starter.ResponsibilitiesRESPONSIBILITIES

  • Managing an extremely fast paced calendar for retail team
  • Arranging detail travel plans including flight, rentals and hotels
  • Organizing group meals for executives and catering for meetings in NJ and Florida offices
  • Anticipates needs of Executive team and C-Level team
  • Planning large scale multi-day group events which will include flights, hotel and some entertainment
  • Provide a smooth bridge of communication between Executive team and external teams
  • Successfully completes critical aspects of deliverable with very hands -on approach, including drafting letters, personal correspondence, emails and other tasks that facilitate the COOs ability to effectively lead the company
  • Creating spreadsheets and presentations when needed
  • Practice discretion when conducting personal errands as needed
  • SOME OFFICE MANAGEMENT IS A BIG PLUS--QualificationsQUALIFICATIONS
    • Strong interpersonal skills and ability to build relationships with external partners and vendors
    • Excellent written and verbal communication
    • Professional maturity and discretion in order to handle a variety of demands
    • Highly resourceful team player but is also self-motivated so can work independently
    • Proficient in Microsoft Outlook, managing multiple Calendars, Excel, Word and Power Point

Keywords: Express Stores, LLC, Homestead , Executive Administrative Assistant, Administration, Clerical , Boynton Beach, Florida

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